We are a collaborative design studio with an agile, multidisciplinary team.
We create meaningful customer experiences and innovative services. We are experts at making
complex products simple and digitally accessible, delivering validated user experiences in the
business of trust. Our strength is built on shared values that inspire and we are looking for
creative and passionate people who are interested in working within a great team.
As Office Manager, you are the “Feel Good Manager” of our on-site team. You make sure that everything runs smoothly in the office and that employees enjoy coming to the office. You are the person where employees like to stop and have a chat. At the same time, you have a clear set of rules for the office to maintain order in our community space.
In your role as an Office Manager you support and are responsible for the following areas:
- You organise the operational flow of the office (filing in the office, kitchen orders, ordering office supplies and sanitary supplies, ordering keys, etc.).
- You welcome guests and New Kaisers and are their first point of contact (front desk) as well as answer any inquiries coming over the phone
- You assure a welcoming atmosphere in the office by keeping it tidy and coordinating with our Brand team the interior look and feel
- You are the contact person for workmen (supervision, coordinator, etc.), architects, etc.
- You are the contact person for the landlord and subtenants
- You are responsible for our KXL apartment where Kaisers will stay when visiting from other offices
- You organise on-site events in the office
- You organise important meetings in the office (catering, room preparation, etc.)
- You are a strong multiplier of the KXL culture and are a role model for our KXL values
- You support our MDs and Locations Heads in organising their travel plans or on-site events
- You ensure health and safety standards are implemented (first responders, fire safety)
- You organise orders and shipments from the Munich office to other KXL offices or clients
- You liaise closely with our other KXL offices in Stuttgart, Hanover and Frankfurt
To be successful in your role as an Office Manager you should meet the following requirements:
- You have very good organisational skills and good skills in self-structure and self-management
- You have good communication skills
- You are enthusiastic to work with people
- You have a great command of conversational German and English, additional languages welcome
- You are independent and take ownership of your role and beyond
- You have ideally already gained experience in office management, events, hospitality or tourism
- You are have no problems working with common IT Tools to make your day to days job more efficient
- You are open to change and do not have trouble adapting to unforeseen situations
What we offer is awesome!
At Kaiser X Labs we believe that a healthy work-life balance benefits everyone and that great teams need diverse talents. As a company of Allianz, we are able to offer you competitive compensation and benefits in line with your experience. And we provide you with the chance to work in an open and interdisciplinary space where diverse perspectives come together to shape the future of insurance.